Supplying Maps with your Application
Any map which is to be attached to a deed must be based on an up-to-date OSNI branded map of the largest surveyed scale e.g. 1/1250 or a Land Registry digital copy map. In cases of a very small plot or for an area of complex survey detail e.g. apartments, shopping centre units, overhanging bedrooms etc, the location map must be supplemented by a larger scale plan. This is particularly necessary where the land affected relates to a part of a building.
“How shown on the map”
Enter only how the land referred to in the deed is shown on the deed map e.g. “edged red, coloured blue etc DO NOT enter a full description e.g. “A plot of ground etc”.
You must ensure that the land the subject of the transaction is shown clearly on the deed map. Avoid the use of thick lines to delineate the property (see below).
Roadway and laneways
Consideration should be given as to whether it is appropriate to include that portion of the half roadway adjoining land the subject of the transaction.
Where any boundary is not coincident with the detail shown on the OSNI map, it should be shown as precisely as possible.
Where more than one map is attached to the deed.
Where more than one map is attached to the deed the description of the land and the map it is shown on must be referred to e.g. “edged red on Map 1”.
Shared access to properties.
Where the land the subject of a transaction has an ownership share in an entrance roadway, it should be described as follows:
“Edged <colour> together with a <e.g. one fifth share> in the roadway coloured <colour>”
Enter how the land the subject of the right is shown on the map e.g. “The right of way over the laneway in folio(s) XXXXX shown coloured brown on the map attached hereto.”
Use of photocopied maps for use as deed maps
Never use a photocopy of a photocopy as the basis for a map, as the photocopying process often distorts the scale and will result in rejection of the application.
First Registration transaction - map advice for Adding Roots of Title
“Complete the Details”
- When providing title document details, you will be asked to record “How shown on the map”. Enter only how the land to be registered is shown on the application Map. E.g. “edged red, Coloured blue etc. DO NOT enter a full description e.g “A plot of ground etc.”
- Where you are applying to register more than one root of title, the land relating to each root of title must be uniquely identified on the application map.
- Please ensure that the land the subject of the registration is shown clearly on the application map. Avoid the use of thick lines to delineate the property.
- The application map should show the boundaries of the entire property (not just the outline of the house). Where the full extent of property has not been shown and subsequently an error has been discovered, Land Registry will map what you have defined. When the error is discovered, it can only be remedied by lodging a further Form 1 plus fee to deal with the area omitted from the original application.
- “Half roadways” which adjoin properties to be registered should not be included on the map unless this is specifically referred to in the deeds.
- Where any boundary is not coincident with the detail shown on the OSNI map, it should be shown as precisely as possible.
- Where the land the subject of registration has an ownership share in an entrance roadway, it should be described as follows: “Edged <colour> together with a <e.g. one fifth share> in the roadway coloured <colour>”